Here’s the definition of a conference phone:
Conference phones are typically used in large offices and conference rooms where multi-party phone calls take place.
It’s a fairly straightforward definition right? However, not all conference phones are created equal. There are various brands and models and choosing the best one for your business can be a bit confusing if you go into the process unprepared. There are a range of factors you should consider that will help you choose the conference phone that best suits your needs. Check them out below.
#1 ROOM SIZE
Different conference phones have different microphone pickup ranges and speaker quality. The size of the room will dictate how powerful and robust the device you need.
Some conference phones offer optional expansion microphone kits to expand the audio range for larger rooms with lots of people.
#2 Power Source
Standard power options for conference phones are either AC adapter or Power over Ethernet (PoE). If your room is wired for PoE, that’s a great way to simplify installation. If you prefer to use an AC adpater to power the unit, just make there’s an outlet nearby where you plan on putting it.
Other options include USB and rechargeable batteries, depending on the type of conference phone you’re looking at.
#3 CONNECTION TYPE
The connection type that you need or want for your conference phone is related to power source options mentioned above.
It’s possible now to get a variety of conference phones that connect via:
- Mobile / Cell Phone
#4 CALL RECORDING
Sometimes a meeting is so great that you wish you could relive it again and again.
That’s probably never the case but, there are times when it’s helpful to record a conference call for:
- Training purposes
- Avoid having to take notes
- Review important details
- Share the meeting with a colleague
Some newer conference phone models make it easy to record and store meetings with a built in recording function that enables calls to be recorded to an SD Memory card.
Meetings don’t always happen when you’re in the office.
So the last thing to consider about your conference phone choice is how portable do you need it to be?
If you’re traveling, working from home, or working out of your car; the Konftel 300M was built as a conference phone for the mobile worker that’s:
- Battery operated
- Connects to mobile networks (GSM/3G) by installing a SIM card
- Connects to PCs via USB